Contract Management Applications

Course Duration: 4 Days (8:30am-5:00pm)

Professional Development Units (PDU): 28.0


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You'll Learn How To:

  • Apply team-building strategies in a contract management environment
  • Analyse a request for proposals (RFP) and evaluate the risk vs. opportunity
  • Put together a winning proposal
  • Plan and conduct contract negotiations
  • Apply contract administration best practices in a real-world situation

Program Objectives:

By synthesising, reinforcing and building on the competencies gained in the other courses, this highly concentrated course is a complete guide to applying the skills and knowledge you have gained. Working in teams, you will complete an extensive and realistic simulation in which you confront challenges typical of those that arise throughout the life cycle of a contract. Your team will identify and analyse problems, weigh alternative solutions, make trade-offs and take action based on your decisions. You will also confront issues involving communication difficulties, internal conflicts, conflicting assertions of fact, clashing contract interpretations, ethical dilemmas, unexpected events and unreasonable customer demands.

Each phase of the simulation is the subject of group discussion and evaluation. You will leave the programme with firsthand experience in managing a wide variety of situations through a multifunctional team approach.

Course Outline:

  1. Contract Management: Pre-award Phase  Mission statement, Pre-award phase flowchart, Team meeting to analyse request for quotation (RFQ) or invitation,  Create a contract work breakdown structure (CWBS), Prepare a bid/no-bid decision matrix, Risk listing with analysis, Analyse buyer-proposed terms and conditions (Ts and Cs), Make a bid/no-bid decision
  2. Contract Management: Award Phase A ward phase flowchart, Prepare proposal executive summary, Purpose, techniques, best practices, Conduct pre-negotiation planning, Contract negotiation process: the risk zone, Importance of price and Ts and Cs, Conduct negotiations, Conduct post-negotiation actions, Finalise contract administration plan
  3. Contract Management: Post-award Phase Post-award phase flowchart, Conduct team kickoff meeting, Team member responsibility matrix, Contract schedule, Comply with administrative requirements in the contract, Monitor progress, Manage changes and conflicts, Conduct contract closeout, Procedure and checklist
  4. Contract Management: Lessons Learned and Best Practices Top ten contract management lessons learned (individual and team), Top ten contract management best practices (individual and team)